Museums and Heritage Institutions
FileFlow: the flexible collection management system for museums! Manage, catalog and share collections easily from one central solution.
FileFlow as a collection management system for Museums
Are you looking for a smart solution to manage your museum collections and digital objects?
FileFlow offers a secure and organized collection management system where you can effortlessly organize and find all your object information and digital media. From artworks and historical objects to archives and exhibition materials – with FileFlow you manage your complete collection in one central place.
With user-friendly search functions, intuitive tagging and easy sharing options, you can quickly find the right objects and documents that fit your exhibitions, research or educational projects. Thanks to advanced access rights, different teams and external partners can collaborate securely, without compromising on control and overview.
Discover how FileFlow can optimize your collection management and prepare your museum for the future!
More than 1,200+ satisfied users
Tag
Custom metadata
Easily and quickly add extensive metadata to objects, such as descriptions, collection categories, and involved persons, so you can always find them effortlessly. Thanks to flexible metadata options, you document exactly the information you need, such as material, dimensions, provenance and exhibition history, allowing you to maintain overview and work more efficiently.
Search
Find the right objects lightning fast
With the powerful search function, you can find objects in no time. Easily search for specific terms such as object name, artist, dating or location, so you always have the right material at your fingertips quickly.
Share
Share object data, quickly and easily
Sharing object information and media files with your team or external partners is now easier than ever. Thanks to user-friendly sharing options, you can easily distribute object data, images and documentation, so everyone always has access to the right information.
Year: 2017
Forest
Mountains
United States
Urban
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The advantages of FileFlow as CMS
A collection management system is an essential digital tool for museums and heritage institutions that helps centralize, organize and make collections accessible.
With FileFlow you can effortlessly manage all object information, digital media and documentation related to your collection. By storing object data, photos and reports centrally, they are always accessible to staff and external partners. This makes it easier to prepare exhibitions, support research projects and professionally present your collection. Whether it's artworks, archival pieces or historical objects: FileFlow offers a structured and organized way to manage valuable collections.
Thanks to the user-friendly interface and low learning curve, new users can get started quickly without extensive training. Moreover, the relatively low license costs ensure that FileFlow is also accessible to smaller museums and institutions with limited budgets.
With flexible implementation possibilities, FileFlow can be fully adapted to the specific needs of your organization. Efficient tagging and metadata based on object categories, exhibitions and involved persons ensure that you can always quickly find and share the right material. This not only promotes internal collaboration, but also makes it easy to give external parties controlled access to selected collection parts.
Because all collection data is organized, secure and ready for use, museums can optimally manage their heritage and make it accessible to the public, while saving time and costs. With FileFlow, professional collection management becomes easier than ever.
Frequently asked questions
The transition is simple and efficient. FileFlow supports importing data from existing systems like Axiell via CSV and XML files. Our implementation specialists guide the process and ensure that your existing metadata and digital files are transferred seamlessly.
Absolutely. FileFlow is scalable and can be deployed for museums with small specialized collections to institutions with extensive and diverse collections. The flexibility makes it possible to adapt the system to the size and complexity of your collection.
FileFlow fully complies with the Spectrum standard, the globally recognized standard for collection management developed by the Collections Trust. This means that institutions using FileFlow are assured of a system that supports and complies with all Spectrum core procedures.
Yes, FileFlow offers extensive API connections that allow you to integrate the system with your website, digital exhibition platforms or other management systems. This makes it easy to publish collection data or link to external platforms.
No, you can choose whether you want to sign a monthly or annual contract. With an annual contract, you’ll enjoy a 10% discount. Monthly contracts are invoiced afterward, while annual contracts are billed in advance.
All file types can be uploaded and stored in your FileFlow DAM.
Yes, it is possible to implement SSO for your organization. This allows employees to log in to the DAM with their work account.
All our servers are located in the European Union and meet the highest standards regarding security. The data centers meet, among others, the ISO 9001:2015, ISO 27001:2013 and ISO 27017:2015 standards. In addition, the data centers also comply with European data protection guidelines (95/46/EC).
FileFlow stores the Personal Customer Data as long as the Agreement is in effect, unless the Customer performs or requests an earlier deletion. If the Agreement has been terminated, FileFlow will first soft delete all Personal Customer Data. FileFlow will then delete the Personal Customer Data via 'hard deletion' at the earliest thirty (30) days and at the latest three (3) months after the end of the Agreement.
Yes, we have our own standard processor agreement that meets the standards of the Dutch government.
Yes, we have a recently completed DPIA (Data Protection Impact Assessment) and an ICO report based on BIO (Baseline Information Security Government). Ask our account managers for these reports.